Competition is fierce within the automated contract management space, and with numerous software solutions on the market, how can an organization make sure that it chooses the right one? Here are some key factors for your company to consider:
1. Ease of use
Nobody wants a system that is difficult to use, period. The ultimate success of your contract management platform depends on many things, but mostly on whether team members are willing to give it a try. Ease of use, convenience, and a positive user experience will encourage not only an initial trial but also consistent, long-term use of the system.
Organizations should search for a solution with features like the option to create contracts from accurate, error-free templates, the ability to batch send from a single screen, automated approval routing based on workflows and a common, searchable repository to store contracts to ensure an easy-to-use experience for all teams. With these features, you'll be able to win back time and money, empower your team, and simplify the already complex contract management process.
2. Collaboration, amendment, and sharing capabilities
An agile contract management system allows teams to create, assign, collaborate, manage, and execute contracts in minutes – not hours, days or weeks. Automation benefits users in the following ways:
- Secure business transactions
- Faster sales process
- Simplified signature system
- Accelerated turnaround time
- Greater access for all stakeholders
- Increased visibility regarding document status
Look for a system that gives users the ability to monitor engagement, track documents, share and export data, and compare document versions, preferably in a way that is tightly integrated with your existing CRM. Conga Contracts for example, was designed to do all of this without ever leaving Salesforce, keeping everyone in the loop (and in one location) throughout the entire contracting process.
3. Potential for customization
The right contract management system fits your business, not the other way around. A customizable contract management platform allows users to:
- Gain valuable insight into your organization's contracts.
- Identify and manage risk throughout the entire lifecycle of a contract.
- Track contracts in real time as they move toward approval.
- Integrate with existing CRM, ERP, financial, and CPQ systems to create end-to-end contract automation with your solutions.
Automated contract management reduces the time it takes to complete a task without sacrificing quality of work. It enables users to quickly generate personalized documents with pre-built templates, pre-approved content and integrated data.
4. Risk management ability
A contract is only as good as the data used to create it, and when contracts contain errors, an organization is vulnerable to all sorts of risk. But the right contract management platform gives business leaders visibility into all the risks their contracts are exposing them to, allowing them to focus on business opportunities rather than missed contract renewals, lost savings on discounts and noncompliance due to unmet contractual obligations.
It’s important to evaluate the legal analytics requirements needed by your organization as you decide on a contract management solution. The right CLM platform will greatly reduce and safeguard against risk with an all-in-one, automated process. Legal teams can be empowered to preselect which clauses and terms are available for sales to use, while third party contracts can also be tracked and managed.
5. Secure delivery and storage options
Contract management software can significantly reduce the delays associated with manual contract management, giving customers the ability to view and sign contracts securely, online or in person. Conga Sign allows organizations to send, secure, compliant, and fully-branded documents for signature within a single platform. The Conga Digital Transformation Suite also provides users with the ability to store and access documents in the centralized Conga Contracts repository, or within Salesforce, without space or cost concerns.
If you’re still in the early phases of research on contract management solutions, download the report that details why Conga's CLM software should be on your radar.